Asanify offers role-based access controls to ensure that each user sees only the features and data relevant to their responsibilities. Here's a breakdown of the different user roles available in the system:
1. Admin
Access Level: Full
Typical Users: Company Owners, CXOs, HR Heads
Key Permissions:
Complete access to all modules across the platform
Can view and manage payroll, salary, loans & advances, and other financial data
Can manage employee records, onboarding, offboarding, and document uploads
Can assign roles to other users (including Super Admin)
2. HR Admin
Access Level: Restricted
Typical Users: HR Managers, People Operations
Key Permissions:
Access to all modules except those involving financial data
(e.g., payroll processing, payslip access, salary structure edits)Can manage:
Leave and attendance
Employee profiles and documents
Can onboard employees
Cannot:
View or download payslips of other employees
Access payroll, payruns, termination payroll etc
Create salary components
Offboard employee
3. Super Admin
Access Level: Full
Typical Users: Designated point of control in companies with multiple admins
Key Responsibilities:
Has all Admin-level permissions
Receives the OTP for sensitive actions like payout authorization
Only one Super Admin is allowed per company account
4. Normal User
Access Level: Limited
Typical Users: Employees
Key Permissions:
Can:
View their own profile and documents
Download their own payslips
Apply for leaves and attendance
Cannot:
View other employees’ sensitive information
Make any changes to company settings or policies
Frequently Asked Questions (FAQs)
Q: Can there be more than one Admin in a company?
Yes. You can have multiple Admins, but only one of them can be assigned as the Super Admin.
Q: Can HR Admins process payroll?
No. HR Admins cannot access or process payroll or any financial information.
Q: Can HR Admins offboard employees?
No. HR Admins cannot offboard employees because the offboarding process includes termination payroll, which involves financial data. Only users with Admin or Super Admin access can perform employee offboarding.
If you need help modifying user roles, contact your company’s Admin or reach out to Asanify support team.