In this article, we will go through the steps on how to run termination payroll for an employee on Asanify.

Here is a step-by-step guide.

Step 1: Offboard the employee.

Step 2: Run termination payroll for the employee.

Step 1: Offboard the employee.

  • You may refer to the detailed steps on how to offboard an employee or follow the steps given below.

  • Go to the People page and click on the employee for whom you want to run termination payroll.

  • Click on the Offboard button on the right-hand side of that employee's profile.

  • Fill in details such as the notice period, exit date, reason for exit, etc. Then click on Submit.

  • Please note: The error message mentioned in the image below would be displayed if you have already Run regular payroll and the employee which you are now attempting to offboard was included in that payroll.

  • You would need to delete the specified payroll before you can successfully offboard the employee. We strongly advise you to download the payroll as a CSV as a backup before deleting the payroll.

Step 2: Run termination payroll for the employee.

  • Now, in the offboarding tab of that employee, you can view a summary and the offboarding tasks you need to complete for the employee. At the bottom of the page, click on the Process payroll button to run termination payroll for that employee.

  • If you want to run termination payroll later, it will remain in the draft stage. You can later go to Payroll -> Termination payroll -> Process payroll.

  • You can edit LOP days and earnings here. You can also add existing/new one-time deductions and edit the amounts.

  • After filling in the information, click on the Approve and generate payslip button.

  • You can view the calculations and download the payslip.

After you have run termination payroll, you have the option to Unapprove. If you made errors while running termination payroll before, the Unapprove option allows you to process payroll again with your changes.

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